What is employee monitoring software? Everything you need to know
What is Employee monitoring software?
Definition: Employee Monitoring Software is a technology that allows employers to gain valuable insight into employee computer activities in the workplace. This technology collects information about internet and social media use, software/application usage, attendance, login/logout, computer idle and active time, and more. The main aim of employee monitoring software is to measure productivity, improve employee efficiency and ensure business security.
Employee monitoring software enables employers to monitor their employees’ computer activities and involvement in the workplace. This is done with the help of accurate reports provided by this technology. Employers can use this information to assess how employees work (productivity level).
Employee monitoring software answers the following questions and more:
Are employees active or inactive during working hours? How much time do they spend on the internet? Are they playing online games or browsing Facebook during paid hours? Which applications are they using and how much time is spent on them? Are employees using their work devices for the intended purposes?
Employee monitoring software is a technology that allows employers to monitor employee’s computer activities and involvement in the workplace. This technology provides authentic and accurate information through reports.
Employee monitoring software monitors the following employee computer activities in real-time. They include:
- Application (software) usage
- Internet activity (websites, URLs) and social media use
- Active/Idle time
Employee monitoring software links monitored computer activities to the employee and the computer by recording employee system login name and computer name. Monitoring all of these metrics helps employers to assess and improve employee productivity levels and work engagement.
How does employee monitoring software help?
Improves employee productivity
Employee monitoring software constantly keeps you up-to-date on who’s being productive or not. This technology generates comprehensive reports showing how in-house and remote employees spend their working hours. It gives insights into active and idle time, applications or websites used for work-related and non-work-related purposes, time spent on tasks, how often employees browse Facebook, Twitter e.tc. With this data, you can see who’s working hard, who is slacking off and then take the necessary measures to ensure that the quality of work is where it’s meant to be. This, ultimately, leads to an increase in productivity.
Employee monitoring software generates comprehensive reports that show whether or not in-house and remote employees are productive during working hours. These insights help employers identify productivity loopholes and make the necessary improvements.
Helps to boost employee engagement
A study shows that employee engagement is undoubtedly one of the most powerful tools for building and maintaining a successful business. People underestimate the amount of time they waste at work. When, in reality, a lot of people spend far more time on distractions than they think. Employee monitoring software addresses this issue by gathering reports on employees computer activities during the working day. This way, employers and employees can both have a thorough understanding of how engaged they are. And, this can lead to a higher level of accountability. Everyone would be able to see the real-time reports of how they work and work on what needs to be improved.
Employee monitoring software addresses the issue of poor engagement by gathering reports on employees computer activities during the working day. Reports help everyone to be accountable, and this leads to a higher level of productivity and morale.
Saves cost on expensive software licenses
Employee monitoring software identifies licensed software that is rarely used or not used at all but is draining money. This helps the company to cut expenses by either reducing the number of licenses in the future or by cancelling additional license agreements. Companies can also see how licensed software is used and plan future purchases.
Employee monitoring software identifies licensed software that is rarely used or not used at all and helps the company to cut expenses by either reducing the number of licenses in the future or by cancelling additional license agreements.
Shapes the decision-making process of the business
Supposing, you need to make some organizational changes in order to improve the working process. Instead of making decisions based on intuition, employee monitoring software gives you a clearer perspective by providing you with valuable data to improve the work process. Employers can use these reports to identify business bottlenecks; you can see what’s working, detect errors before they get out of control, prevent future mistakes and also incorporate policies. In addition, employee monitoring software helps payroll management by recording actual hours of productive work to reduce overtime claims.
Employee monitoring software makes it easier for you to make better business decisions by providing you with verified reports. These reports help to identify business bottlenecks.
Automates processes – less administrative work
Administrative work is one of the things that harm time and productivity. In fact, according to a study, 59% of managers admit that they spend more than three hours a day on administrative tasks, such as filling out manual timesheets and activity logs. All these hours spent on administrative work could be used for something productive. Employee monitoring software replaces time-consuming attendance manual fill-ins and activity logs with accurate automated clock-ins/clock-outs and real-time activity reports without any manual effort.
Employee monitoring software is an automated process it replaces time-consuming attendance manual fill-ins and activity logs.
Must-have qualities of employee monitoring software
- Keep collected data secure
- Use a minimum of system resources
- Work seamlessly in the background without interrupting work process
- Focus on productivity monitoring rather than on spying
- Provide comprehensive reports
- Work on-premise and cloud
- Serve business goals
Best Employee Monitoring Software!
Safe. Trusted. Reliable. Respectful Monitoring.
Analytical Writer, WorkTime
www.worktime.com – Employee Monitoring Experts Since 1998