Employee monitoring software is computer software or a web-service used to monitor employee computer activities automatically. This technology is beneficial if you need to automatically assess or be up-to-date about employee productivity, attendance, computer, and software use.
Employee monitoring software provides reports on employee productivity. Monitoring reports show a real picture of how employees use the computer. The employee productivity level is calculated based on different metrics recorded by the software.
Employee monitoring software records computer activities such as software use, internet use, documents use, and more. You can also monitor the use of your Windows, Mac computers, Citrix and Terminal servers, laptops, or desktops.
Employee monitoring software is designed to monitor employees working in the office, from home or remotely. Whether employees work on a company’s desktop computer, a laptop, or a remote desktop session – employee monitoring software can still monitor employees’ computer activities.
Employee monitoring reports show employee active and idle computer times, system login, and logout times (as well as other system events).
Employee monitoring software automatically records logins & logouts, active & idle employee computer times, overtimes. This information helps to identify underperformers, false overtimes, and overloaded employees.
Your top performers, your best-performing employees – employee monitoring software helps you find out who they are!
Employee monitoring software is the best tool to monitor employee attendance, computer login & logout times, as well as idle & active times monitoring.
Employee monitoring software automatically monitors what software and websites have been used/visited on the company’s computers. It also identifies if the software or the site falls within the productive or unproductive category.
Employee monitoring software collects lots of data and it is very important to have this data properly stored and maintained, crypted, password protected, and automatically archived. It is also very important to have different levels of access to the monitoring results (e.g. administrator, user etc.). The best is if employee monitoring software is HIPAA compatible. This feature really ensures data safety.
Employee monitoring software uses a monitoring agent application to monitor computer use. This agent must be CPU friendly (using a minimum CPU space). Other metrics are important, too, but this one is one of the most important. See how different monitoring software affects CPU performance.
Employee monitoring software offers a wide range of functions. Each feature adds an extra load on your computer and costs extra money. Besides, not every function serves your employee monitoring business goals. It’s important to choose software that precisely serves your monitoring goals.
Suppose your goal is to improve and maintain a great level of productivity among your employees, and not investigate or spy on your employees. In this case, you may find that invasive monitoring functions do not serve that purpose. Here’s an example of pure employee productivity monitoring software.
Reports are one of the most important features of employee monitoring software. It is essential to have reports that show the information you need from your employee monitoring software. WorkTime monitoring software offers 80+ well-categorized reports.
Licensing conditions must be clear and free of any hidden charges. When choosing employee monitoring software or service, check the cancellation policy, what fees apply, and how often. Request this free checklist to start and maintain employee monitoring.
Employee monitoring software automatically records applications (software) used on the company’s computers. This also includes the monitoring of all websites visited. Monitoring reports show which applications have been used, when, by whom, and for how long.
Employee monitoring software captures time (location and duration) when employees are away from their computers. When no keyboard or mouse activity is detected, this time is automatically recorded as idle.
Whenever an employee logs in or logs out of the company’s computer, this time is monitored and recorded automatically. With this, you are informed which networks your employees log in and when they stop using their computers.
Every minute of employee working time is automatically labeled as either productive or unproductive. This helps to quickly analyze employee productivity Levels.
The computer name is recorded to keep track of how computers are used, by which employees, and when. Also, to identify when the computers are idle and what software is being executed.
Employee monitoring software automatically captures employee system login names. This information is used to identify who uses the company’s computers and which computer activities each employee performs.
Employee monitoring can be implemented as a web cloud service where all the monitored results are stored in the cloud (on the servers of the employee monitoring provider). You don’t need to manage your monitoring process; your provider does it for you. You can access your monitoring reports in a web browser.
As the name implies, employee monitoring software is installed on the client (your) servers/computers, and you take care of the results of your monitoring. In this case, all the monitoring results will remain within your location, not on the web.
Employee monitoring software is a great tool to improve your team’s productivity.
It generates loads of useful statistics that help you see a real picture of how productive your employees are, how active or idle they are, and when they actually log in / out of computers. This data comes handy if you’re looking to improve employee attendance.
Employee monitoring software helps your company be budget-conscious, both directly and indirectly. You can save money on unnecessary software licensing and computer purchases, for example. You can also plan future purchases with employee monitoring software reports or decide whether additional staff are needed. The money spent on salaries can be reduced by boosting employee productivity.
Setting clear monitoring goals is essential because this helps you shape and oversee employee monitoring processes in the company. Being clear about your monitoring goals enables you to choose appropriate monitoring software because it helps to pinpoint what monitoring features are required.
There are several employee monitoring software vendors on the market today. That is why it is necessary to choose the ONE that satisfies the following criteria: responsive to your needs and, offering clear licensing conditions. With careful selection, you should be able to find the best fit for all your requirements.
Data safety is a crucial aspect of the employee monitoring process. Make sure your software provider has the proper functionality to ensure the safety of your monitoring results.
Ready to monitor employees in your company? It’s always a good idea to get help from employee monitoring software experts. They are in a better position to suggest the best steps to be taken to ensure that the employee monitoring process is seamless.
When evaluating employee monitoring software, it is imperative that you pay attention to how software affects your system resources. Overloaded CPU is a common occurrence of employee monitoring software. In this chart, we compared six software monitoring providers to see how they affect CPU and how other system resources are used: performance comparison.
Employee monitoring legislation varies by country and state. Depending on your location, you may be required (but not necessary) to notify your employees of the monitoring process. Here’s an article about employee monitoring laws in the US. If you decide to notify your employees of the monitoring, please read the next steps — more materials on the legal side of employee monitoring.
Here are free announcement samples to help you announce monitoring to your employees.If you’re planning to monitor employees working-from-home, here’s a free eBook to kick-start work-from-home employee monitoring. This eBook also offers announcement samples, workplace monitoring policies, and employee monitoring handbook to help you manage employee monitoring smoothly.
WorkTime employee monitoring software provides data insights into employee computer activities to understand how employees manage their time, analyze employee productivity, improve performance, and take the appropriate steps to better the work processes.
Are my employees actively performing tasks during working hours?
How much time do my employees spend on the internet, and what internet activities do they engage in?
Do they play online games or browse social media during paid hours?
Do they use productive applications, and how much time is spent on them?
Are my employees using their work devices for work?
Worktime employee monitoring software provides reports that are categorized into productive and unproductive to give employers insights into employee productivity levels. WorkTime also helps increase employee productivity to at least 3-20% — this is how long employees spend on average non-work-related activities (poor attendance, being idle, browsing non-work-related sites, socializing, and other time-wasting activities). WorkTime boosts productivity by up to 20% by improving employees’ attendance and reducing idle and personal time.
One of the most reasons employees lose sight of their engagement level is the lack of feedback to keep them on track. WorkTime employee monitoring software shows how engaged employees are during the working day. Through comprehensive reports, employers can see how invested their workforce is in the work process, spot the top performers and slackers, and see areas that need improvement. Employees can also see first-hand where they fall short and make required adjustments.
With workTime employee monitoring software, a school board with over 2,500+ computers found that a lot of money (software costs estimated at 4 to 5 figures) was spent on costly licensed software that wasn’t in use. WorkTime serves as a highly effective & cost-effective solution to such situations. It identifies rarely used licensed software that is wasting company money. This helps the company reduce costs by either lowering the number of licenses or by discontinuing additional licenses. Companies can learn how licensed software is being used.
WorkTime employee monitoring software shows you the actual situation regarding computer and software usage. Your company can, in turn, plan future purchases based on this information. WorkTime also helps to spot out and reduce the overloaded department’s workload to prevent burnout. Generated reports on productivity levels help indicate whether it is necessary to hire more staff or redistribute the workload to balance the workflow. Low productivity or overwork is highlighted in the WorkTime reports.
With WorkTime employee monitoring software, your company saves a minimum of 30 salaries of 1,000. According to feedback from our customers (3,500+ employees, 300 Citrix servers): Facebook alone takes up to 3% of the working time (30 of 1,000 salaries). Browsing time takes about 50% of the working time in some cases (companies with 20-100 employees). WorkTime reduces the unproductive time to zero. Additionally, WorkTime helps with payroll management by recording actual hours of productive work to reduce overtime claims.
Are you looking for more structure in your business? WorkTime Employee Monitoring Software will equip you with the tools you need to implement these changes. Powerful features to help improve the quality of work and well-detailed reports to give a clearer picture of how the work process can be improved. These reports can identify inefficiencies, see what works, and take action to prevent potential issues.
WorkTime employee monitoring software replaces tiresome administrative work such as attendance manual fill-ins and activity logs with accurate automated clock-in / clock-out and real-time activity features. Get instant reports with little or no manual effort.
Get a vivid picture of how work gets done and understand how employees utilize their time in real-time. The information gathered from real-time analysis allows you to analyze your employees’ activities during working hours and improve productivity and efficiency.
According to bignewsnetwork.com, the employee monitoring market is expected to expand at a growth rate of 22.6% in the forecast period from 2021 to 2027. The increased use of social media and the internet for non-work-related purposes during office hours, the rise in insider threat and rising demand from various organizations for an efficient solution to improve workplace performance are driving the growth of the employee monitoring solution market. Employee monitoring statistics predict that the market will be worth US$3.4 billion Million by 2027.
The market for employee monitoring solutions has grown significantly due to the high demand across various industries worldwide. According to this digital report, 81% of employers who use monitoring software significantly impact employee productivity after implementing the software. Employee monitoring solutions are increasingly being used by businesses of all sizes, particularly small and medium-sized enterprises (SMEs), to better understand better understand their organizations, increase productivity, and improve business operations. This expansion is expected to continue as employee monitoring tools become more popular in businesses of all sizes. According to recent studies, the average increase in the purchase of employee surveillance tools has risen to 63 percent since March 2021.
The #1 step is to set clear and well-defined business goals. Doing this will determine your business needs and enable you to choose an employee monitoring software solely targeted at fixing underlying issues for which they’re obtained. The questions to answer are:
– What your business goals/objectives are?
– How can employee monitoring software play a pivotal role in accomplishing them?
– What concerns are you trying to address when monitoring employees?
The answers would influence different factors, such as selecting monitoring tools with features that best suit your business, ways to implement them, data protection measures, and transparency.
Searching for the best monitoring software should not be undertaken hastily. It is best to research the market before deciding because most employee monitoring software vendors try to add as many features as possible to make their products appear less basic. In reality, some of these features end up being too “heavy,” consuming a lot of resources, slowing down computer work, and failing to accommodate larger companies. As you research the employee monitoring software market, keep in mind that the potential of an employee monitoring software is determined not by the number of features but by its effectiveness.
Before committing to an employee monitoring software, make a list of what features and functionalities will be useful for your business.
Business goals change over time as the company grows. You need to ensure that any employee monitoring software you choose offers scalability. This allows the monitoring tools to evolve with your company. Consider the following features:
Transparency
Implementation of employee monitoring software may raise some concerns among your employees. So, it is best to keep everyone on the same page. Be transparent about the monitoring, also set well-defined monitoring policies that provide adequate information on the monitoring.
Flexibility
How flexible and versatile the employee monitoring software can indicate the user experience in the long run. A good employee monitoring software should be able to incorporate all servers and applications as your business grows.
Ease of use and customization
The installation and customization process should be smooth and easy. You shouldn’t need any extensive technical knowledge to implement it successfully, and the process should save you a lot of time.
Data encryption
It is best to choose employee monitoring software that prioritizes keeping company data secure.
Pricing
The next thing that needs to be considered after the features is pricing. Employee monitoring software offers various pricing plans according to the features included. You want to invest in monitoring software that not only increases productivity but also saves time and money. One thing to note is that employee monitoring software providers offer free versions, but users are minimal in most cases. You can download, test, and determine if these free versions are a match for your business.
When employees are resistant to adopting new technology, integrating can be tricky. This is why we recommend involving your team in the implementation process. Having comprehensive policies and monitoring handbooks in place allows everyone involved to feel more at ease. First, summarize your business goals, explain what software you’re using, what it does, your intentions for using it, and why it’s necessary for company growth. Do not forget to assure your employees about respecting privacy.
Before committing to any employee monitoring service, ensure that:
– The database is encrypted and password protected.
– Local data is encrypted.
– Data transmission is performed via a secure connection.
– The software allows different levels of access to the data (administrators, regular users, etc.)
– The database is automatically archived.
– Only necessary data is collected.
