Employee monitoring for healthcare. Non-invasive, HIPAA-compatible. WorkTime.

WorkTime is a non-invasive employee monitoring tool that does not involve PHI (Protected Health Information)

Try now 14 days free
  • For Windows, macOS
  • Cloud, on-premise
  • For Terminal/Citrix server
  • From 1 to 15,000+ computers
  • 25+ years in employee monitoring
  • Office, remote, hybrid
Dukascopy
UniversityOfFlorida
FirstEnergy
Toyota
Coutts
Disney
Surrey
Universal
Universal

HIPAA exemption statement

WorkTime HIPAA employee monitoring

WorkTime and HIPAA Compliance

WorkTime does not handle, retain, or transmit Protected Health Information (PHI). Consequently, it is not governed by the Health Insurance Portability and Accountability Act (HIPAA). The software is built strictly for tracking employee productivity and does not engage with patient records or healthcare-related data.

Why WorkTime is not subject to HIPAA:
✔ PHI is neither collected nor stored in any format.
✔ There is no integration with Electronic Health Records (EHR) or access to patient information.
✔ A Business Associate Agreement (BAA) is not necessary, as WorkTime is not a HIPAA Business Associate.
✔ The software’s focus is limited to productivity insights and does not involve medical data.

WorkTime also does not include:
✘ Content monitoring
✘ Clipboard tracking
✘ Keystroke logging
✘ Screen capturing

WorkTime does not involve PHI

WorkTime only records data necessary for performance monitoring

WorkTime - Green employee monitoring software

WorkTime is a Green non-invasive employee monitoring software, designed to monitor healthcare offices.

HIPAA exempt + PHI-safe mode to prevent any possibility of indirect PHI collection + Green non-invasive! Read more about green features

HIPAA compliant

PHI safe

Safe employee monitoring for healthcare

Numbers instead of content

We do not record content

Because it is an invasive privacy breaker and not only

  • We do not capture screenshots
  • We do not record keystrokes
  • We do not monitor social media and chats content
  • We do not monitor documents and emails content
  • What is NOT recorded

We provide numbers

Effective & safe employee productivity monitoring

  • We offer non-invasive screen analysis
  • We count keystroke speed
  • We monitor time in social media and in chats
  • We monitor apps and websites usage
  • What is recorded

Success story

Industry

Rescue medical services

Employees

20

Medical service saves $7,500 per employee annually!

Canadian Rescue Medical Service saved big with WorkTime. By using monitoring software company identified remote worker overcharges, optimized productivity, and achieved significant cost savings.

Read more
$7,500

per employee saved

WorkTime. Secure monitoring software for healthcare companies

Try WorkTime 14 days free

WorkTime trial is all inclusive:
all features, unlimited employees.
No credit card required.

Basic

$6.99

/ employee / month billed monthly

Premium

$8.99

/ employee / month billed monthly

Enterprise

$10.99

/ employee / month billed monthly

Compare plans

More about WorkTime employee monitoring for healthcare

WorkTime Cloud and On-premise solutions are HIPAA-safe

WorkTime is HIPAA-exempt; it does not record or access PHI. In addition, WorkTime offers a PHI-safe mode as part of the Enterprise plan to prevent any potential indirect collection of PHI. Try WorkTime to explore all its features. The 14-day free trial includes the full Enterprise plan, allowing you to evaluate every feature. Both WorkTime solutions - Cloud and On-premise - are HIPAA-safe and include a PHI-safe mode.

What are the benefits of WorkTime employee monitoring for healthcare?

Data security standard in healthcare is guaranteed

WorkTime is an employee monitoring tool that does not involve PHI (protected health information). Our healthcare activity monitoring software focuses on productivity that does not require accessing or recording PHI. A non-invasive approach makes it possible to monitor employees securely, respecting privacy laws. WorkTime is HIPAA and GDPR-compliant, providing data protection for the healthcare industry. Also, our employee monitoring for healthcare can be applied to detect insider threats to secure critical healthcare information. Monitor HIPAA compliance within the organization with our software use monitoring and internet use tracking features. What’s more, on-premise installation is available to secure your healthcare data. This way, all information will be stored on your company’s hardware.

Real-time healthcare productivity monitoring

  • WorkTime employee monitoring for healthcare helps healthcare organizations monitor employee activity. Active/idle time monitoring provides reports, showing who is at work and currently active;
  • Real-time performance monitoring reports show how employees use their working hours and measure employee productivity in healthcare. Assess productivity in real time and address any challenge promptly;
  • Our healthcare activity monitoring software provides non-invasive reports in numbers and statistics. Analyze 60+ comprehensive reports to understand the team’s productivity better. Get valuable insights on team performance and boost healthcare productivity.

Better healthcare project management

Employee productivity monitoring can significantly enhance healthcare project management by providing real-time insights into team performance and workflow efficiency.
  1. Managers can optimize resource allocation, track project timelines, and identify bottlenecks without compromising patient privacy with the help of our employee monitoring tool that does not involve PHI.
  2. WorkTime employee monitoring for healthcare helps in project optimization for the healthcare industry by improving coordination among team members. Managing is simple with WorkTime’s flexible monitoring solutions, as we guarantee complete accountability for in-office, remote, and hybrid teams.
  3. Healthcare managers can make data-driven decisions based on detailed analytics, ensuring projects stay on track and meet their objectives. Stay sure of your teams’ productivity with our employee monitoring for healthcare.
  4. WorkTime helps secure your healthcare data, ensuring that sensitive information remains protected. Thanks to green monitoring technology, recording PHI is not required to evaluate employee performance.
Check out a free 14-day trial to see how seamless WorkTime employee monitoring for healthcare adoption is!

Why do you need healthcare project management?

Optimized workflows

Effective project management and healthcare go hand in hand. WorkTime healthcare activity monitoring software provides comprehensive insights without involving PHI, helping organizations optimize their organizational processes and significantly increase operational efficiency. WorkTime employee monitoring tool that does not involve PHI can be a lifesaver for your project, helping address issues proactively, transparently, and securely. This approach enables managers to make informed decisions and identify challenges or inefficiencies that may decrease productivity.

Transparent health project management

WorkTime employee monitoring for healthcare offers an alternative to traditional invasive monitoring features that involve personal information recording. Our software analyzes screens using numbers and statistics instead of screenshots. Thus, you can allow your team to view their data for self-monitoring to build trust or better demonstrate the purpose of tracking. Moreover, WorkTime helps understand employees better. Keep track of employee turnover rate thanks to these features: All these patterns may be signs your employees are unhappy and probably leave sooner or later. WorkTime monitoring software identifies performance issues early, preventing employee firing. One of our clients successfully retained a valuable employee thanks to our comprehensive reports. Enhance project management in healthcare effectively with our transparent, secure, and socially responsible monitoring!

Boost your healthcare business

Data-rich productivity reports and automatically generated KPIs provide valuable insights into various aspects of workflows. Thanks to detailed analysis, you can catch the changes in productivity patterns, reveal overloads, detect underperformers, and prevent burnout in a timely manner. WorkTime can be successfully applied to motivate your workers. Monitor productivity and recognize the top performers with WorkTime leaderboards. Ready to boost productivity in healthcare teams? Try WorkTime free now! All features will be available for 14 days.

Monitor HIPAA compliance

  • Monitor HIPAA compliance with our internet use tracking and software usage monitoring features to secure your healthcare data. WorkTime does not only categorize all websites/apps as productive or unproductive but also helps detect potentially unsafe resources or malware;
  • Try our immediate alerts to respond to any violation of rules;
  • Block access with usage restrictions to non-work websites and apps that can become a gateway for data breaches;
  • Detect any suspicious activity at a glance with our real-time dashboard.
Request a personalized demo to learn more about our employee monitoring tool that does not involve PHI and how it can assist your healthcare business.

Most asked questions: answered

What software does the healthcare industry use?

The healthcare industry utilizes specialized software to manage patient care, administrative tasks, and regulatory compliance. The most common examples are the following:
  • Electronic Health Records (EHR) systems for managing patient data;
  • Practice management software for scheduling and billing;
  • Telemedicine platforms for remote consultations.
Healthcare organizations also implement time tracking for medical and healthcare employees to ensure accurate payroll and resource allocation. For instance, an employee monitoring tool that does not involve PHI (Protected Health Information) tracks productivity and workflow without compromising patient privacy. This approach helps maintain efficiency, adhering to strict regulatory requirements.

What software can healthcare staff use to keep better track of each patient being treated?

Electronic Health Records (EHR) systems allow easy access to medical histories, treatment plans, and test results, ensuring that all relevant information is available to the care team. Besides, integrating time tracking software for medical staff can help manage patient appointments and treatment schedules more efficiently. Additionally, implementing user activity monitoring for healthcare ensures that all interactions with patient records are tracked, which helps secure your healthcare data against unauthorized access.

What type of software runs the business side of health care?

Specialized solutions like practice management or revenue cycle management software can help run the business side of healthcare. Different tools can be applied to streamline operations, manage finances, and improve overall efficiency. Here are some categories of such software:
  • healthcare business management software;
  • tools for healthcare project managers;
  • project management for nurses;
  • software for project management in hospitals.
For example, implementing healthcare activity monitoring software will be useful for tracking staff performance and workflow and enhancing health project management strategy. Integrate WorkTime and boost healthcare productivity effortlessly!

What are the HIPAA privacy rules for employees?

HIPAA (Health Insurance Portability and Accountability Act) requires safeguarding patient information and ensuring it is only accessed and disclosed when necessary. Employees must protect access to patient data by using secure systems and limiting access to only those who need it for their job functions. Any unauthorized access or sharing of patient information can lead to significant penalties, as data breaches in healthcare are taken very seriously due to the sensitivity of the information involved. Using secure, HIPAA-compliant software like WorkTime is the best way to manage healthcare projects.

Does a health app or tracker need to be a HIPAA-covered entity?

The app should comply with HIPAA regulations when used by healthcare providers, insurers, or other HIPAA-covered entities that store or transmit patient data. In the context of project management in healthcare, integrating HIPAA-compliant tools is essential to safeguarding patient information throughout various projects and workflows. Monitor HIPAA compliance continuously to keep your healthcare data safe and secure and avoid potential legal and financial penalties.

Are employment records considered protected health information?

Employment records are generally not considered Protected Health Information (PHI) under HIPAA. However, employers should ensure data protection for the healthcare industry by safeguarding any health-related information. Besides, adhering to the data security standard in healthcare is crucial to protecting sensitive information. Employers should also monitor HIPAA compliance to ensure that any health-related data, even in employment contexts, is handled securely, following healthcare regulations.
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Keep your remote, hybrid, and in-office team productive with WorkTime non-invasive employee monitoring.