Secure employee monitoring with AES-256 encryption & full data protection

WorkTime - safety features

Certified secure data center

All WorkTime data is hosted in certified secure facilities that comply with international security standards. This guarantees physical protection, controlled access, and reliable infrastructure for your monitoring data.
Multi-tier system architecture

WorkTime is built on a robust multi-tier system architecture designed for high availability, scalability, and fault tolerance. This structure isolates different components of the platform, ensuring consistent performance, minimizing downtime, and providing a reliable foundation for enterprise-level operations.
AES-256 encryption

WorkTime uses AES-256 encryption, the industry standard for protecting sensitive data. This advanced encryption method ensures that all information — both in transit and at rest — remains secure and unreadable to unauthorized parties, providing strong protection against data breaches and cyber threats.
Two-factor authentication

WorkTime supports two-factor authentication (2FA) to add an extra layer of protection. Even if login credentials are compromised, unauthorized access is prevented by requiring a second verification step.
Role-based access control

WorkTime provides role-based access settings, ensuring that each user only has the level of permissions required for their role. This reduces security risks and keeps sensitive data available only to authorized personnel.
IP access control

WorkTime enhances security by allowing you to restrict system access to approved office IP addresses or secure VPN connections. This feature ensures that only trusted networks can connect, reducing the risk of unauthorized logins and external threats.
Audit logs

WorkTime records every action taken by administrators and users in detailed audit logs. These logs support internal investigations, improve accountability, and help meet compliance requirements such as SOC 2 and GDPR.
Regular automatic backups

WorkTime performs scheduled automatic backups to ensure that your data is never lost. Even in case of unexpected failures, information can be quickly restored, keeping monitoring uninterrupted.

More about employee monitoring & privacy compliance

In the modern workplace, trust starts with data security. The way you monitor your team can safeguard your business or put it at risk. Invasive monitoring tools that capture screenshots, keystrokes, or private messages expose companies to data breaches, hacker attacks, regulatory penalties, and loss of employee confidence. WorkTime brings clarity without compromise. We combine non-intrusive monitoring with robust, enterprise-grade security and AES-256 secure employee monitoring encryption. This way, WorkTime delivers productivity insights while safeguarding your data. So, you get a monitoring solution that employees can trust.

Why security & compliance are critical

Modern companies operate on sensitive data, from employee records to internal processes and strategic operations. Protecting this information isn’t just about avoiding fines. The focus is on maintaining the essential trust between a business and its employees. What are the possible threats?

Internal risks. Something as simple as poorly distributed access rights can expose confidential files.
External risks. Cyberattacks, phishing, and system breaches are daily realities for organizations of every size.

When security fails, the consequences are severe: stolen or lost data, broken employee trust, regulatory penalties, and major financial losses. That’s why your monitoring solution must be both secure and non-invasive. WorkTime uses AES-256 encryption for employee activity protection, providing valuable insights without compromising sensitive data. This is what makes a business resilient.

WorkTime security framework

Monitoring your team shouldn’t mean compromising security or privacy. WorkTime gives you peace of mind with enterprise-grade security and compliance. Designed for modern enterprises, WorkTime combines reliable multi-tier architecture, precise access controls, and strict compliance standards. Every feature, from AES-256 secure employee monitoring encryption to a non-invasive approach, is built to protect your business, keep operations running smoothly, and maintain employee trust.

Certified secure data center

WorkTime stores all employee monitoring data in enterprise-grade, independently certified data centers. This provides 24/7 physical security, strict access control, and full redundancy, ensuring protection of sensitive monitoring information. Our data centers are built to protect employee activity data, prevent unauthorized access, and protect your productivity insights. Thus, you can focus on your team, not on data safety concerns.

Robust multi-tier system architecture

WorkTime multi-tier system architecture divides critical functions, such as data collection, processing, and storage, into isolated layers. It’s designed so that even if one layer has an issue, the system as a whole stays operational. Here’s why it matters for tracking productivity and performance: 1. Continuous availability: Productivity metrics, attendance logs, and activity reports are always accessible, with no downtime affecting decision-making. 2. Secure data handling: Isolated layers combined with AES-256 encryption reduce the risk of accidental data leaks or unauthorized access. 3. Scalability: As your team or organization grows, WorkTime can handle increased monitoring demands without performance drops. In short, this architecture guarantees that your employee activity protection is robust, your monitoring data is safe and reliable, and insights are always ready to support management decisions and workforce optimization.

AES-256 encryption

All employee monitoring data in WorkTime, from productivity insights and attendance logs to application and website usage reports, is protected with AES-256 encryption, the industry standard used by banks and government institutions. Data is encrypted:

In transit (while being transferred between WorkTime agents and servers);
At rest (when stored inside the system), data remains secure and cannot be read by anyone without permission.

With AES-256, WorkTime ensures your monitoring data is always safe, private, and fully compliant with strict security requirements.

Two-factor authentication (2FA)

WorkTime employee monitoring software protects access to its reports, dashboards, and productivity analytics with two-factor authentication (2FA). Passwords alone are not enough. Every login to the WorkTime system requires an additional verification step. This ensures that only authorized administrators can open sensitive monitoring data, such as attendance records, active/idle time statistics, or software usage reports. Even if login credentials are stolen, your monitoring environment remains protected. This way, WorkTime keeps employee monitoring data secure and under your full control.

Role-based access control (basis of granular RBAC)

WorkTime uses granular role-based access control to ensure that every user sees only what they are authorized to view. Managers, team leads, and administrators can be assigned precise permissions by role or department with pre-configured role presets. Enhanced with AES-256 encryption, this keeps sensitive monitoring data secure and provides teams with the necessary insights. So, reports remain visible only to authorized users, protecting confidentiality across your organization.

IP access control

WorkTime lets you restrict access to employee monitoring data and dashboards to approved office IP addresses or a secure VPN. IP access control guarantees that confidential data stays within approved networks. This adds an extra layer of defense against unauthorized logins and outside threats. Monitoring data will stay secure, private, and fully under your control.

Audit logs

WorkTime logs every action performed by administrators and users, from dashboard access to setting changes and report generation. These detailed audit logs provide a verifiable record of user activity, supporting internal investigations, compliance, and SOC 2/GDPR audits. All logs are secured with AES-256 encryption. See exactly how monitoring data is used while ensuring robust employee activity protection and safeguarding sensitive employee information.

Regular automatic backups

WorkTime automatically backs up all employee monitoring data, including detailed reports on team activity, time tracking, and software usage. These automated backups provide business continuity and rapid recovery, ensuring your monitoring system stays resilient in the face of unexpected issues. You can easily restore critical insights in moments and keep your operations running smoothly.

Automatic session timeout

WorkTime automatically logs users out after a customizable period of inactivity, safeguarding sensitive monitoring data from unauthorized access. Administrators can configure timeout durations by role, balancing security with workflow efficiency. This feature also helps meet GDPR and SOC 2 compliance, giving managers confidence that only authorized users can access productivity insights, attendance logs, and application usage reports.

Custom data retention policies

WorkTime lets you control how long monitoring data is kept, including productivity reports, attendance logs, and activity records. You can automatically delete data after 30, 90, or 180 days. By setting custom retention rules, organizations can:

Reduce exposure to outdated or irrelevant data, limiting potential risks.
Streamline storage and simplify system management, keeping monitoring data organized.
Reinforce employee trust, showing that only necessary information is kept for insights, not stored indefinitely without purpose.

Non-invasive monitoring

WorkTime delivers transparent, non-invasive employee monitoring, focusing on productivity-focused metrics rather than collecting sensitive personal content. This approach enhances security by:

Limiting the types of collected data to prevent sensitive information from being exposed unnecessarily.
Reducing the risk of breaches, since less personal data is stored or transmitted.
Adhering to privacy regulations such as GDPR, PIPEDA, POPIA, and the Australian Privacy Act.

Why enterprises trust WorkTime

With 28+ years in the industry, WorkTime helps businesses across finance, education, government, and IT monitor productivity securely and efficiently. Organizations rely on WorkTime for a secure, enterprise-grade system that keeps sensitive data protected. “With WorkTime, we ensure productivity insights without compromising employee trust.” - CIO, enterprise client. Unlike invasive tools that capture every keystroke or take frequent screenshots, WorkTime offers non-invasive monitoring by analyzing activity patterns, application usage, and workflows. This delivers meaningful productivity insights while protecting employee privacy. AES-256 secure employee monitoring encryption and SOC 2 settings add an extra layer of confidence, showing that WorkTime manages dashboards, attendance logs, and analytics according to the highest security standards. Enterprises can rely on it for secure, compliant monitoring.

Secure your team. Protect your data. Stay compliant.

WorkTime offers more than employee monitoring. We deliver a privacy-first, enterprise-grade system that protects sensitive data, ensures compliance with GDPR, PIPEDA, & POPIA, and provides actionable productivity insights. Support your managers, protect your team, and build trust with safe and transparent employee monitoring software. Secure, compliant, and non-invasive - explore WorkTime with a personalized demo.

Try WorkTime now!

Secure employee monitoring with AES-256 encryption

WorkTime is secure employee monitoring solution, on-premise or in the cloud. It is non-invasive - no content, no passwords, no screens are collected.