Ways WorkTime helps your company

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WorkTime employee monitoring software has helped companies identify issues affecting productivity and save money through a transparent and respectful monitoring approach for over 20 years. In this post, we’ll show you why investing in WorkTime can help your company in several ways.

WorkTime helps to identify productivity issues

Productivity is the keystone of every successful business. Productive employees add value, which is why understanding how employees work is imperative to building a good business reputation. Worktime provides insight into employees’ work by identifying the following productivity issues:

1. WorkTime spots unproductive time

Unproductive time simply means the time spent doing activities that do not relate to work during working hours. This could include social media use, visiting non-work-related websites, regular coffee breaks, chatting with colleagues on-the-job, online shopping, or any activity that could distract you from your tasks and adversely affect your performance.
Worktime reports show:

  • How much time employees spend working and the amount of time wasted on activities not related to work.
  • How employees are distracted from performing their work duties during working hours.
  • The exact distractions that keep employees from doing their job.
  • What applications are contributing to your company projects, and much more.

These reports help pinpoint unproductive activities that waste time. Here is an interesting case study:

A Canadian rescue medical service company was faced with a concern. They suspected their remote employees were overcharging them. They decided to implement employee monitoring to find out how much time their remote staff actually spent working.
So, they contacted WorkTime. After using our employee monitoring software, the company’s CEO gave the following feedback “WorkTime statistics showed that some of the remote employees spent most of their working time reading the news and browsing the net instead of doing what they were paid to do. Now, WorkTime helps us save approximately $7,500 per employee every year”.

Worktime reports show how much time employees spend working and the amount of time wasted on activities not related to work, the exact distractions that keep employees from doing their job, and what applications contribute to your company projects.

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2. WorkTime shows how the internet is used during business hours

Surfing the net may seem like an innocuous pastime, but when it starts eating into paid working hours, it becomes a big business problem. A WorkTime study states that the average employee spends at least three to four hours a day on personal internet activities. Now, if your employees are visiting gaming websites, spending time on YouTube, socializing on Facebook or Twitter, or responding to private emails instead of working during business hours, your business may suffer. (According to statistics, non-work related Internet surfing results in up to a 40% loss of productivity each year for American companies).
Worktime reports:

  • Show how much time employees spend browsing the internet.
  • Show the exact websites/URLs employees visit during working hours.
  • Helps block websites/URLs distracting employees from doing their job.

A U.S. healthcare organization with more than 5000 + employees had issues related to excessive personal internet use and time management. Often, large companies with that number of employees face such situations, and this could affect the company’s reputation, and possibly, the company can lose money.
With the help of WorkTime, the healthcare organization discovered that almost 5% of all employees spent their time on social networks (Facebook, Twitter, Google+).
In a company that big, 5% is equivalent to 250 employees’ salaries. With the help of WorkTime, the organization saved up 250 salary cheques.
Not only that, the company decided to show the monitoring reports to all employees every week, and this decision allowed employees to see and significantly improve their performance levels.

3. WorkTime spots idle time

Idle time refers to time spent away from the computer when no mouse or keyboard activity is detected. When employees engage in activities such as spending time on their phones, frequent coffee breaks, chatting with employees, or any event where the computer is not in use – idle computer time grows.
WorkTime reports show:

  • How much time is spent away from the computer?
  • Reports also indicate discrepancies in logins and excessive idle times while employees are logged in.

Let’s cite another real-life case study:

Another WorkTime case study shows how employees of a Dutch Business Travel Club spent their working hours unsupervised.
Being a very busy person, the business owner, Jennie K., was often on the move. Some of the office staff were suspected of not being as productive as expected. Their colleagues claimed that whenever the club owner was away, they were either idle or engaged in personal internet activities. The owner of the business travel company decided to implement WorkTime Cloud, a cloud-based employee monitoring solution developed by NesterSoft Inc., to monitor the productivity of her employees.
WorkTime Cloud gave insights into her employee’s idle time and personal Internet use (results showed that only about one-third of the staff dedicated their time to work, while the rest were “idle” during working hours). These reports were delivered to the employees, corporate policies were put in place, and since then, her employees have been able to make adjustments and maintain the work discipline.

WorkTime reports show how much time is spent away from the computer and also reveals any discrepancies in logins and excessive idle times while employees are logged in.

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4. WorkTime detects false overtimes

Undoubtedly, behind every successful business, there are engaged and dedicated employees. There are instances where employees can claim to work hours that exceed designated working hours. In actuality, they spend working time slacking and eventually doing a few extra hours to make up for the time already wasted. This is false overtime. Employers may not be able to tell whether the overtime claims are valid or malevolent without monitoring employees’ working time. Ultimately, the impact of false overtime shows itself in the company finances.
WorkTime reports help:

  • To decrease the payments associated with bogus overtime.
  • Provide comprehensive reports that show if the overtime claims of employees are justified or not.

Another case study worth mentioning:

A US-based insurance company with a large number of employees and branches across the state had too many overtime claims. The financial department in the H.Q. was determined to cut as many overtime claims as possible to save corporate finances.
The management staff came up with a solution to use an automated employee monitoring scheme. Having compared the licensing conditions of employee monitoring software on the market, they decided to implement WorkTime Corporate.
The reports showed that among the employees who claimed overtime:

  • 70% of computers were used for non-business purposes during paid hours (social networks and non-insurance-relevant websites).
  • 15% were Idle after logging in (possible distractions, e.g., coffee breaks and socializing with colleagues).
  • 5% claimed overtime payments for the time they did not work.
  • 10% of the overtime claims were reasonable and justified.

5. WorkTime identifies poor attendance

Frequent absenteeism, reporting late to work regularly, or clocking-in on behalf of other colleagues can cost the company a great deal. It creates a financial burden on the company and, it could also lead to burnout and low morale for hardworking co-workers because they may need to step in to keep the work process going. All these will only lead to one thing-a negative impact on overall productivity over time. Worktime provides insights into the following attendance metrics:

  • Employee absenteeism.
  • User login/logout times.
  • Computer/system login name.
  • Enhances or replaces the existing check-in/checkout system.

Another interesting case study:

The traditional slide card system was used to manage staff attendance at a medium-sized bank in Madrid, Spain. Over time, the bank soon discovered that workers were trying to cheat the system by swapping cards with each other or clocking-in on behalf of other colleagues. As a result, the system was easily manipulated.
The management decided to apply WorkTime employee monitoring software. At first, questions were raised about whether log-on/off monitoring (login name, computer login name, and login /out time track) could fully solve the attendance issue. Still, the WorkTime support team explained that the Worktime attendance toolkit includes both login/logout monitoring as well as active/idle time tracking function. With WorkTime, banking management was able to track employee attendance accurately. Zero cases of employees’ attendance mischief. No more manipulation with the card system control. Employees have been maintaining punctuality, and additionally, productivity has also increased.

Worktime provides insights into employee absenteeism, enhances or replaces the existing check-in/checkout system, records user login/logout times, and computer/system login names to identify poor attendance.

Employee monitoring

Monitor working from home, remote & in office employees

Try now - it's free!

6. WorkTime pinpoints underperformance

All of the issues mentioned above could lead to under-performance. When an employee continues to miss work, show up late to work, waste time on unproductive activities during paid hours, their performance begins to slip, and the working process becomes disrupted. In addition to the quality of work being affected by poor employee performance, the company’s customers can also suffer. WorkTime offers reports that help to rectify these issues.
WorkTime reports:

  • Identify the top underperformers.
  • Assess the quality of work.
  • Identify the high performer and overworked employees/departments.

As previously mentioned, a U.S. healthcare organization of more than 5000 + employees, faced problems relating to inappropriate use of the internet and time management, which took a toll on the overall performance.WorkTime helped the healthcare organization overcome the issue of underperformance by identifying them. Reports showed that nearly 5% of the employees accessed social networks (Facebook, Twitter, and Google) regularly; this influenced their performance level.

WorkTime reports identify the top underperformers and also spots the high performers and departments that are overworked.

WorkTime saves your company money

Can WorkTime help my company to save money? The simple answer to that is, yes! WorkTime is an essential asset for any company that gives priority to productivity and time management. Asides helping to streamline the workflow, organizing in-house and remote staff, and boosting employee efficiency, WorkTime also helps to save money on licensed software and future purchases.
Here are a few significant instances:

1. WorkTime helps minimize the waste of money on unproductive time

WorkTime provides an in-depth insight into the work of employees. Employers can get accurate reports of how much productive/unproductive time employees spend on their computers, and measures to boost employee productivity can be taken with reports. This, in turn, saves the company from potentially losing tons of money due to time wastage and poor productivity.

2. WorkTime helps to save money on licensed software

WorkTime detects licensed software that is rarely used or not in use but most likely to drain money. This helps the company to cut expenses by either reducing the number of licenses in the future or by canceling additional licensing agreements. Companies can also see how licensed software is being used.
Another interesting case study:
A local school board in the USA purchased educational software for over 2,500 computers. The software turned out to be very expensive. They decided to invest in WorkTime.
During the first few days, WorkTime reports showed that educational software was seldom used. WorkTime helped get rid of the software, saved the school board a lot of money, and tremendously improved the quality of the educational process.

WorkTime allows organizations to cut expenses and save money by auditing costly licensed software that is barely used or not even used at all.

Employee monitoring

Monitor working from home, remote & in office employees

Try now - it's free!

3. WorkTime helps to save on future purchases

With WorkTime, your company can be one step ahead in planning future purchases. WorkTime presents you with the real situation regarding computers and software usage. It shows you whether or not there is a need to make new purchases. It also takes the load off the overloaded departments and helps you determine whether more employees need to be hired.
Another case study worth mentioning:
Construction material and lime production company decided to purchase new Citrix servers to replace existing ones. However, buying new ones isn’t an easy process. Financially, this is quite a responsibility, as it is a challenge. There are several factors involved that can be very costly. One Citrix server costs about $20,000 in addition to other expenses. This process could result in significant downtime for 1,200 employees if not handled properly.
In order not to overload the new servers with unnecessary software or buy/extend unnecessary software licenses (to save on software licenses), the company decided to implement WorkTime to find out what software was rarely used or not used at all. WorkTime collected all the required information, and the company was able to make smart money decisions.

How to boost employee productivity with WorkTime

Relay workplace productivity expectations

When installing WorkTime, it is important to clarify clearly the company’s productivity expectations (Try now! It’s free). Also, it might be beneficial to inform employees that they are being monitored. Also, informing employees that they are being monitored could be advantageous. Many WorkTime customers (not all, depending on vision and monitoring needs) have confirmed that telling their employees about the monitoring helps to improve the productivity of employees. Our experts are always ready to respond (ask now!). You can also request a free eBook and checklist to start and maintain the monitoring process.

Prize your top performers

WorkTime reports show the top performers and slackers. With this data, you can reinforce and positively engage your employees. Reward the top performers, and motivate the underperformers to sit up.

Conclusion

WorkTime is a great addition to your business

When it comes to employee monitoring, WorkTime is the only productivity monitoring tool that offers transparent and respectful employee productivity monitoring.

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