My checklist to starting and maintaining employee monitoring
Starting Monitoring Process
1. My business goals are
Recommendation: Clearly identifying what your business needs/goals are will help you to understand what you want to achieve with the monitoring. For example, I need to keep my working-from-home employees productive or, my CEO has requested that employees build their discipline in certain areas at work.
I need to improve these areas in my business/department:
2. My monitoring goals are
Recommendation: Once you have defined the areas that need improvement in your business, you will be clear about your monitoring goals and needs. For example, the goal is to monitor working-form-home employees productivity, or to monitor employees attendance and idle times, etc.
My monitoring goals are:
3. Monitoring software requirements and features
Recommendation: Do not get distracted by the array of monitoring software features on the market. The main idea is to choose monitoring features that are necessary to achieve your business goals. For example: first login, last logout, idle and active times, productive and unproductive times.
I need the following monitoring features:
Recommendation: We recommend that you avoid deploying monitoring functions that can slow down your computers, consume a lot of resources, disrupt the working environment, or even cause your company legal issues.
I DON’T need the following monitoring features:
For example, check this link on how system resources are used by different monitoring software: WorkTime vs competitors
Recommendation: We recommend getting monitoring software that meets your data safety and privacy requirements. For-sure-must-have features include: data encryption, password protection, secure connection, different levels of data access, and automatic database archiving.
The features that ensure data protection are:
4. Choosing software vendors
Recommendation: Now that you know what monitoring and data safety features you need, it shouldn’t be a hassle to pick an appropriate monitoring software vendor. You can easily google specific search words now that you know your needs.
5. Trying monitoring software
Recommendation: It is best to try the software before making any decisions. If you cannot find answers to the above questions – ask the software producer’s support team. It is important to extensively test the software during the trial period before you commit.
What to pay attention to when trying the software:
1. How frequent are the software updates? (Frequent software updates are indicators of a well-functioning business)
6. Creating monitoring policies
Recommendation: Not every business introduces monitoring policies to their employees. However, if you decide to do so, it is important to create monitoring policies that will ensure that specific monitoring requirements are met. Your employees need to be on the same page as well. If you need assistance in creating these documents, request a WorkTime monitoring eBook where you can find monitoring policies, a handbook and consent form ready-to-use samples.
7. Introducing your employees to the monitoring
Note: Not every business announces monitoring to its employees. But if you do so, then you will need a few documents.
To introduce the monitoring process I need the following:
3. Consent form
4. Request samples
8. Making commitments, payments and subscriptions
Recommendations: When you are ready to commit, make payments and subscribe, please pay attention to the licensing conditions (cancellation policies, fees, hidden fees e.t.c). If you have any concerns, ask the software providers.
What to pay attention to:
Maintaining Monitoring Process
What to pay attention to:
1. Am I automatically informed about the updates?
2. Is database being backed up, archived and adequately maintained?
3. Are my employees aligned with the process?
4. Do I need to offer any training sessions?
Best Employee Monitoring Software!
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Analytical Writer, WorkTime
www.worktime.com – Employee Monitoring Experts Since 1998