WorkTime software expenses monitoring: how to reduce IT costs & boost efficiency?

WorkTime delivers non-invasive monitoring solutions designed to help you optimize software spending.

3 software expense problems every company faces

Forbes reports that “10% of IT spending is lost to unnecessary software licenses, and over 20% of software remains unused.” That’s thousands, or even millions, lost every year on tools employees need, use, or even remember subscribing to. Wasting money on software is just the surface of the problem. What’s underneath? The real danger lies in not knowing what’s being used and why. When companies lack visibility into software usage, they keep paying for tools that add no value. Here are the three most frequent problems and how you can optimize software spending to prevent them.

Challenging to audit software usage? WorkTime delivers full visibility

It’s hard to know for sure whether employees actually use all the software. Some may forget they even have a subscription. So, there can be a disconnect between reported and real software usage among employees. Still, the license renews, the money leaves your budget, and no value comes back in return. Auditing software usage becomes nearly impossible without effective software expenses monitoring. Meanwhile, every unnoticed renewal quietly drains your IT resources. WorkTime monitors software activity, showing exactly which applications are used. It gives companies full visibility to optimize software spending, so there’s no more uncertainty and no more wasted spending. When a major Australian construction materials company prepared to move over 5,000 employees to new Citrix servers, they faced a big challenge: they didn’t know which applications were still in use. WorkTime provided the answer. It helped to track software usage costs across 100 Citrix servers, identifying unused and underused apps. This allowed the company to cut unnecessary licenses and avoid migrating software that no one needed. The result? Thousands of dollars saved!

Unclear software needs? Plan strategically with WorkTime

You cannot plan your software budget effectively without knowing the actual needs of your team. This uncertainty often leads to buying more licenses “just in case.” Without clear data or software license waste tracking, strategic software planning is often costly and relies on guesswork. WorkTime makes software planning precise and data-driven. It tracks real usage patterns and provides detailed reports, helping to categorize what software is essential and what isn’t. These key features help you get full visibility of software usage and track software usage costs:

• Custom tags. With this software expenses monitoring feature, you can categorize apps for a better understanding of software needs by employee or function.
• What apps & websites are on the screens? Reduce IT software expenses by understanding what software is used productively in real-time. WorkTime shows what apps and websites are on employees’ screens without recording any personal or sensitive data.
• Software usage per department, team, or employee. Optimize software spending effectively with WorkTime! Analyze individual/team activity to forecast future license requirements.

Paying for unused licenses? Cut unnecessary spending!

What if you’re paying for software no one ever uses? Many companies renew licenses automatically without verifying whether the tools are really needed. In large organizations, it becomes challenging to spot unused tools on time. Without software cost management tools, businesses risk paying for outdated, duplicated, or department-specific tools that offer no real ROI. Save thousands with software license waste tracking! One company used WorkTime to uncover hidden software expenses, and the findings were eye-opening. Dozens of paid applications were never even opened. Just imagine the shock of managers when they realized they were paying large sums for software that was never used! WorkTime helped companies reduce IT software expenses by revealing exactly which licenses were unused. Thanks to our detailed and data-driven reports, managers got clear visibility that fully transformed budget management.

Why waste money? Optimize software expenses with WorkTime!

Many companies often overspend on software cost management tools because they lack clear visibility into actual usage. Traditional software expenses monitoring often relies on invasive methods like screenshots or provides overly broad reports that fail to provide meaningful insights. This leaves IT and financial decision-makers without the precise data necessary to make informed, cost-effective choices. WorkTime offers a totally different approach. It is a non-invasive, productivity-focused solution to track, analyze, and optimize software spending.

Tag software & track software usage costs

Software usage data is hard to interpret without effective software expenses monitoring. Custom tags bring clarity. This feature allows you to label and group applications by category.

1. Reveal actual usage by group;
2. Plan licenses effectively;
3. Understand real business needs.

These software license waste tracking insights help avoid over-licensing, spot redundant tools, and make data-driven decisions.

Identify unused software/inactive subscriptions

WorkTime shows real-time data on what applications and websites are open on employee screens. Our instant screen productivity report is a safe alternative to invasive screenshots. This privacy-friendly method offers the visibility you need to understand software activity. Monitor which tools deliver ROI and which silently drain your budget to reduce IT software expenses.

Monitor software usage & boost productivity

WorkTime goes beyond software expenses monitoring. It shows how different software impacts productivity across your organization. By providing detailed usage analytics on the employee, team, and department levels, WorkTime helps you understand:

• Which tools support focused work. See which applications are used consistently during productive hours.
• Which apps reduce performance. Spot tools or websites that correlate with high idle time or multitasking, helping identify distractions or inefficient workflows.

Track software usage costs, save money on unnecessary apps, and create a more productive workplace with WorkTime!

WorkTime - reduce IT software costs with zero invasion


WorkTime gives you full visibility into how software is actually used. It helps reduce IT software expenses, identify unused software, cut unnecessary licenses, and understand how digital tools impact daily workflows. Why choose WorkTime for software expenses monitoring?
1. It’s cost-effective. Why pay for software no one uses? WorkTime costs significantly less than what most companies waste on unused or unnecessary software.
2. It’s non-invasive. No screen recording, no keystroke logging, and no surveillance. WorkTime offers 100% privacy-respecting software expenses monitoring, compliant with GDPR and HIPAA.
3. It’s safe. With no access to confidential files or screen content, WorkTime keeps both employee privacy and company data fully protected.
4. It’s transparent. You can communicate openly to your team what’s monitored and why. It helps build trust while keeping everyone focused on common goals.
5. Optimize software spending today without compromising on privacy or productivity. Try WorkTime now and get a clear picture of your software expenses!


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