What is productivity tracking software? Everything you need to know!

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Why do employers use productivity tracking software?

According to the WorkTime study, employees spend more than 30% of their working time on non-work related activities. The average worker spends at least seven hours a week working on activities with nothing to do with the job. Employees indulge in visiting Facebook, Twitter, personal emails, online shopping, gaming, coffee breaks, and chatting with colleagues when they should be working. Now, add up to all that time spent on unproductive activities, it’s worth about $15.5 billion of lost productivity every week. Employee productivity tracking software detects and analyzes distractions that may interfere with work. Read on to see how this technology helps to boost employee productivity.

Productivity tracking software is a technology used to monitor metrics affecting employee productivity. It helps to analyze employee behavior and keep track of the exact activities that employees carry out during their working hours to understand better how productive employees are.

Productivity tracking software

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What does it record?

Productivity tracking software records the following metrics in real-time. They include:

  • Attendance,
  • Login/logout,
  • User login name,
  • Computer name,
  • Active/idle times,
  • Websites, URLs,
  • Social networks use,
  • Software and documents use,
  • Productive/unproductive times and more.

How does productivity tracking software help?

It identifies areas causing low productivity

Areas causing poor employee performance in the workplace include absenteeism, attendance, distractions (social media visits, web surfing, long coffee breaks, etc.), and much more. Using productivity tracking software, employers can track employee performance, analyze working habits, and see if employees perform according to company standards.

Productivity tracking software identifies all areas that affect employee performance in the workplace. This tool presents detailed reports on productive and unproductive time during the working day. With this information, employers can quickly and proactively work on areas that need improvement to ensure their peak performance.

It helps boost productivity levels of employees working from home

Productivity tracking software is the perfect tool for keeping track of employees who work remotely. It records remote employees’ active/idle time, user login name, and computer name so that employers can see who’s working on what and how the company’s device is being used. This is an excellent way for employees to remain just as productive at home as they are in the office.
Request a WorkTime Work-from-home monitoring eBook to learn how to monitor employees working from home in just 10 minutes.

Productivity tracking software is the perfect tool to monitor employees who work remotely. It records active or idle, user login name, and computer name so employers can see who and how the company device is being used.

Productivity tracking software

Track working from home, remote & in office employee productivity

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It provides reports on employee productivity

The productivity tracking tool provides customized reports that show employers how employees work in real-time. With this data, employers can track employee performance during working hours and see how time is spent on work-related and non-work-related tasks throughout the workday. These reports also show time spent actively working on the computer (active time), and the time spent away from the computer (idle time). Additionally, introducing employees to productivity tracking results helps in boosting employee productivity significantly. Read this case study from WorkTime to see how high idle /personal computer time use has been reduced with productivity tracking software.

It shows employee progress reports

Employers can view their employees’ (in-house and remote) status and progress on projects/tasks to ensure that deadlines are met accordingly. Employees can also gain insight into how their work influences projects and contributes to the company goals. With the progress reports, they can assess individual performance levels, get a clear understanding of what is expected of them, and work on specific trends affecting their performance.

Productivity monitoring software helps boost productivity by providing accurate data showing how employees work. Real-time and customized reports from this technology help employers to analyze employee work habits, high performance, and underperformance.

Productivity tracking software

Track working from home, remote & in office employee productivity

Try now - it's free!

It improves employee engagement

Employee engagement can significantly impact productivity and the reputation of the business. That is why managers are developing engagement strategies to ensure committed staff in return. Engagement strategies may cost a fortune, but the fact that companies continue to spend money on them underlines the importance of employee engagement. Productivity tracking software is an effective way of measuring the effectiveness of applied engagement techniques. This can be done through profound analysis, and productivity tracking tools are your best bet. It assesses whether employees are committed to reaching the company’s goals or are more interested in their well-being. Also, when employees know that their productivity is measured, they are more accountable, their level of engagement also increases.

Productivity tracking software is an effective way of measuring the effectiveness of applied engagement techniques. This can be done through profound analysis. It assesses whether employees are committed to reaching the company’s goals or are more interested in their individual well-being.

It helps to avoid micromanagement

Micromanagement limits employee productivity. When valuable time is wasted controlling every move, it kills self-responsibility and even the team’s morale. Productivity tracking software allows employers to focus on measuring productivity without micromanagement. This tool will enable employers to track employee performance with a non-intrusive approach. Whatsmore, when employees are clear about the company’s expectations and understand that productivity is measured equally for everyone, this creates a fair and professional environment. Ultimately, the unnecessary, destructive micromanagement in the workplace will be avoided. Proper productivity tracking software does not include the collection of irrelevant information about employee computer activities.

Productivity tracking software allows employers to focus on measuring productivity without micromanagement. When it is clear and transparent, the productivity tracking process replaces micromanagement with co-operation.

It helps in accomplishing business goals

Productivity tracking software helps businesses reach their long term business goals. When monitoring goals and the company’s productivity expectations are clearly defined, employees understand what areas need to be focused or worked on to accomplish the company’s visions. In the same vein, reports generated by this software allow employers to analyze their productivity and improve their engagement.

Productivity tracking software helps businesses reach their long term business goals. When monitoring goals and the company’s productivity expectations are clearly defined, employees understand what needs to be focused or worked on to accomplish the company’s visions.

Productivity tracking software

Track working from home, remote & in office employee productivity

Try now - it's free!

It helps to save money on false overtimes

Worktime’s analysis of employee productivity tracking software shows that this technology reduces payments associated with false overtime. The productivity tracking report shows the exact hours an employee has worked (short working hours, lateness to work, absenteeism, overtime). The data collected can be used to determine if an overtime claim is justifiable or not. This way, employers can save corporate finances and also reduce liabilities.

Productivity tracking report shows the exact hours an employee has worked (short working hours, lateness to work, absenteeism, overtime). The data collected can be used to determine if an overtime claim is justifiable or not.

It helps to evaluate employees’ work

Most hard workers don’t usually showcase their work to the manager because they are busy working. The only way employers/managers can evaluate their level of productivity is through performance tracking software. This tool helps to assess employees’ work on an everyday basis. With this information, managers can spot the most productive and the least productive employees and create a reward system to encourage hard workers and motivate poor performers.
Additionally, data from productivity reports can set up useful training programs and workshops to improve employees’ productivity. It is also very beneficial for the assessment of permanent workers, contractors, and probation workers.

The best way employers/managers can evaluate employee level of productivity is through productivity tracking software. This tool helps to assess the work of employees on an everyday basis. It also highlights the most productive and the least productive employees.

Productivity tracking software

Track working from home, remote & in office employee productivity

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It helps to assess managers quality of work

If productivity monitoring reports show a lack of productivity for the entire department, the managers’ output is not as efficient as possible. And low-quality departmental management can lead to a decline in overall performance.

It helps in saving money on workforce

Productivity tracking reports can help reduce unnecessary costs by providing insights into the actual workload for employees. Productivity tracking insights help employers decide whether there is a need to hire more full-time employees and contractors in the event of understaffing. Understaffed employees may be overworked, and this could lead to low productivity and overtime. Also, businesses could save up on unnecessary costs of overstaffing.

It helps to balance workload

Data from productivity tracking can be used to identify overworked and underworked employees and departments. Employers can use the information to redistribute and balance the workload between employees/departments and make appropriate decisions to eliminate problematic areas.

Productivity tracking reports can help reduce unnecessary costs by providing insights into employees’ actual workload. This information can be used to redistribute and balance the workload between employees and departments.

Productivity tracking software

Track working from home, remote & in office employee productivity

Try now - it's free!

It helps to maintain a corporate culture

Setting clear productivity targets and supporting productivity monitoring expectations through productivity tracking reports helps to maintain corporate culture. Employee productivity tracking software is an effective way of passing corporate values and goals across to every employee.

It helps to meet productivity expectations

Explaining productivity expectations verbally or even only in written form to employees may not be enough to meet expectations. Productivity tracking reports provide real proof of an employee’s quality of work. This approach has proven its effectiveness over the years for several WorkTime clients. As a result, many companies have identified a growing level of responsibility and professionalism and improved business objectives.

Productivity tracking software answers the following important questions:

  • How much time employees spend working on projects/tasks and the amount of time wasted?
  • Whether they are distracted from performing their responsibilities during working hours?
  • What activities are counterproductive (distractions preventing employees from doing their job)?
  • Which websites employees are visiting, when and for how long?
  • Which social networks employees are visiting, when and for how long?
  • What time employees logged in and logged out of work?
  • What applications and documents contribute to your company projects, and much more?
  • How much productive time is spent on and away (unproductive) from the computer (active/idle time)?
  • Identify the high performers and the underperformers (this can be seen when the user login name is recorded)

Productivity tracking software

Track working from home, remote & in office employee productivity

Try now - it's free!

Experts’ advice

If you plan to implement employee productivity tracking software in your department or company, read this article on how to properly choose employee monitoring software and stay safe without overdoing it when monitoring. Proper productivity tracking software should serve business goals and improve your company’s health or department’s working environment, not vice versa. Choosing the right software is very important. At WorkTime, we know this from real-life experiences of over 20 years working in the field of employee productivity tracking. Experience has shown that one week is more than enough to boost employee productivity. Do you want to know how? Ask WorkTime experts how to gather productivity tracking results, train your employees, and more in one week.

One week is more than enough to boost employee productivity, want to know how? Ask WorkTime experts now!

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