What is productivity tracking software? Everything you need to know
What is productivity tracking software?
Definition: Productivity tracking software is a technology used to monitor metrics affecting employee productivity. It helps to analyze employee behaviour and keep track of the exact activities that employees carry out during their working hours to understand better how productive employees are. Reports generated via productivity tracking software can be used to identify productive and unproductive times, to highlight any potential productivity issues, and boost productivity at the workplace.
Why do employers use productivity tracking software?
According to a WorkTime study, employees spend over 30 % of their working time on activities unrelated to work. The average employee spends at least seven hours of a working week on activities that have nothing to do with the job. Employees Indulge in activities such as visiting Facebook, Twitter, personal emails, online shopping, gaming, taking coffee breaks very frequently, chatting with colleagues when they should be working during paid hours. Now, add up all that time spent on unproductive activities, it sums up to about $15.5 billion of lost productivity every week. Productivity tracking software detects and analyzes distractions that might prevent employees from executing their work duties. Read on to see how this technology helps to boost employee productivity.
Productivity tracking software is a technology used to monitor metrics affecting employee productivity. It helps to analyze employee behaviour and keep track of the exact activities that employees carry out during their working hours to understand better how productive employees are.
What does it record?
Productivity tracking software records the following metrics in real-time. They include:
- User login name,
- Computer name,
- Active/idle times,
- Websites, URLs,
- Social networks use,
- Software and documents use,
- Productive/unproductive times and more.
How does productivity tracking software help?
Identifies areas that cause low productivity
Productivity tracking software identifies areas causing poor employee performance in the workplace, such as absenteeism, attendance, distractions ( social media visits, web surfing, long coffee breaks, etc.), and much more. Using this technology, employees can point to high performance and underperformance, analyze employee working habits, and see if employees are performing according to company standards.
Productivity tracking software identifies all areas that affect employee performance in the workplace. This tool presents detailed reports on productive and unproductive time during the working day. With this information, employers can quickly and proactively work on areas that need improvement to ensure the peak performance of the employees.
Helps boost productivity levels of employees working from home
Productivity tracking software is the perfect tool for keeping track of employees who work remotely. Productivity tracking software records remote employees’ active/idle time, as well as user login name and computer name so that employers can see who’s working on what and how the company’s device is being used. This way, employees will remain just as productive at home as they are in the office. Request this Work-from-home monitoring eBook by WorkTime to learn how to monitor working from home employees in just 10 minutes.
Productivity tracking software is the perfect tool to keep track of employees who work remotely. It records when remote employees are active or idle, as well as user login name and computer name so they can quickly see who and how the company device is being used.
Provides reports on employee productivity
Productivity tracking software provides real-time and customized reports that show employers how employees work. With this data, employers can observe employees working hours (inadequate and overtimes). See time spent on work-related and non-work-related tasks during the working day; time spent actively working on the computer (active time) and the time spent away from the computer (idle time). Also, introducing employees to productivity tracking results helps in boosting employee productivity significantly. Read this case study from WorkTime to see how high idle /personal computer time use has been reduced with productivity tracking software.
Shows employee progress reports
Employers can see the status of projects as well as the progress of their in-house and remote employees on projects/tasks and see if deadlines are met accordingly. Employees can also gain insight into how their work influences the success of projects and contributes to the company goals. They can view individual levels of performance, get a clear understanding of what is expected of them, and work on specific trends affecting their performance.
Productivity tracking software helps to boost productivity by providing accurate data that shows employers how employees work. Real-time and customized reports from this technology help employers to analyze employee habits, high performance, and underperformance.
Improves employee engagement
Employee engagement can have a significant impact on the productivity of the workplace and the reputation of the business. That is why managers are developing engagement strategies to ensure committed staff in return. Engagement strategies may cost a fortune, but, the fact that companies continue to spend money on engagement strategies underlines the importance of employee engagement. Productivity tracking software is an effective way of measuring the effectiveness of applied engagement techniques. This can be done through profound analysis, and productivity tracking software is the best tool for it. It assesses whether employees are committed to reaching the goals of the company or are more interested in their well-being. Also, when employees know that their productivity is measured, it’ll improve accountability, and their level of engagement will increase.
Productivity tracking software is an effective way of measuring the effectiveness of applied engagement techniques. This can be done through profound analysis. It assesses whether employees are committed to reaching the goals of the company or are more interested in their individual well-being.
Helps to avoid micromanagement
Micromanagement limits employee productivity. When valuable time is wasted controlling every move that is made, it kills self-responsibility and even the morale of the team. Productivity tracking software allows employers to focus on measuring productivity without micromanagement. This tool enables employers to generate productive performance with a non-intrusive approach. When all employees are clear about the company’s productivity expectations, and they understand that productivity is measured equally for everyone, this creates a fair, respectful, and open professional environment that helps to avoid unnecessary, destructive micromanagement in the workplace. Also, proper productivity tracking software helps to prevent the collection of irrelevant information about employee computer activities. When it is clear and transparent, the employee productivity tracking process helps replace micromanagement with cooperation.
Productivity tracking software allows employers to focus on measuring productivity without micromanagement. This tool enables employers to generate productive performance with a non-intrusive approach.
Helps in accomplishing business goals
Productivity tracking software helps businesses reach their long term business goals. When monitoring goals and the company’s productivity expectations are clearly defined, employees understand what needs to be focused or worked on to accomplish the company’s visions. In the same vein, reports generated by this software allows employers to perform productivity analysis, equip themselves with valuable information on employee productivity, and obtain tools to help improve employee productivity and engagement.
Productivity tracking software helps businesses reach their long term business goals. When monitoring goals and the company’s productivity expectations are clearly defined, employees understand what needs to be focused or worked on to accomplish the company’s visions.
Helps to save money on false overtimes
Worktime’s analysis of employee productivity tracking software shows that this technology reduces payments associated with false overtime. Productivity tracking report shows the exact hours an employee has worked (short working hours, lateness to work, absenteeism, overtime). The data collected can be used to determine if an overtime claim is justifiable or not. This way, employers can save corporate finances and also reduce liabilities.
Productivity tracking report shows the exact hours an employee has worked (short working hours, lateness to work, absenteeism, overtime). The data collected can be used to determine if an overtime claim is justifiable or not.
Helps to evaluate employees’ work
Most times, hard workers don’t showcase the quality of their work to the manager because they are busy working. The only way employers/managers can evaluate their level of productivity is through productivity tracking software. This tool helps to assess the work of employees on an everyday basis. It highlights the most productive and the least productive employees. With this information, you can give rewards to encourage hard workers and motivate poor performers.
Additionally, data from productivity reports can be used to set up useful training programs and workshops to improve the productivity of employees. It is also very beneficial for the assessment of permanent workers, contractors and probation workers. Similarly, employees can evaluate their level of productivity.
The best way employers/managers can evaluate employee level of productivity is through productivity tracking software. This tool helps to assess the work of employees on an everyday basis. It also highlights the most productive and the least productive employees.
Helps to assess managers quality of work
If productivity monitoring reports show a lack of productivity for the entire department, this indicates that the output of the managers is not as efficient as it should be. And low-quality departmental management can lead to a decline in overall performance.
Helps in saving money on workforce
Productivity tracking reports can help reduce unnecessary costs by providing insights into the actual workload for employees. Productivity tracking insights help employers decide whether there is a need to hire more full-time employees and contractors in the event of understaffing. Understaffed employees may be overworked, and this could lead to low productivity and overtime. Also, businesses could save up on unnecessary costs of overstaffing.
Helps to balance workload
Data from productivity tracking can be used to identify overworked and underworked employees and departments. Employers can use the information to redistribute and balance the workload between employees/departments and to make appropriate decisions on the elimination of problematic areas.
Productivity tracking reports can help reduce unnecessary costs by providing insights into the actual workload for employees. This information can be used to redistribute and balance the workload between employees and departments.
Helps to maintain a corporate culture
Setting clear productivity targets and supporting productivity monitoring expectations through productivity tracking reports helps to maintain corporate culture. Employee productivity tracking software is an effective way of passing corporate values and goals across to every employee.
Helps to meet productivity expectations
Explaining productivity expectations verbally or even only in written form to employees may not be enough to meet expectations. Productivity tracking reports provide real proof of an employee’s quality of work. This approach has proven its effectiveness over the years for several WorkTime clients. As a result, many companies have identified a growing level of responsibility and professionalism, as well as improved focus on business objectives.
Productivity tracking software answers the following important questions:
- How much time employees spend working on projects/tasks and the amount of time wasted?
- Whether they are distracted from performing their responsibilities during working hours?
- What activities are counterproductive (distractions preventing employees from doing their job)?
- Which websites employees are visiting, when and for how long?
- Which social networks employees are visiting, when and for how long?
- What time employees logged in and logged out of work?
- What applications and documents contribute to your company projects, and much more?
- How much productive time is spent on and away (unproductive) from the computer (active/idle time)?
- Identify the high performers and the underperformers (this can be seen when the user login name is recorded)
If you plan to implement employee productivity tracking software in your department or company, read this article on how to properly choose employee monitoring software and stay safe without overdoing it when monitoring. Proper productivity tracking software should serve business goals and improve the health of your company or department’s working environment, not vice versa. Choosing the right software is very important. At WorkTime, we know this from real-life experiences of over 20 years working in the field of employee productivity tracking. Experience has shown that one week is more than enough to boost employee productivity. Do you want to know how? – ask WorkTime experts on how to gather productivity tracking results, train your employees, and more in one week.
One week is more than enough to boost employee productivity, want to know how – ask WorkTime experts.
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Analytical Writer, WorkTime
www.worktime.com – Productivity Tracking Experts Since 1998