How to Monitor Employees’ Attendance
4 Best Ways to Monitor Employees’ Attendance
- Employee Attendance Monitoring Software- This is a very effective and accurate way to monitor employee attendance
- Slide Cards/Employee ID systems- This is another common method used to monitor employee attendance
- Supervisors and Managers- Can help keep employee attendance in check
- Video Surveillance-Monitoring employees’ attendance with the help of video surveillance is another popular method
1. Employee Attendance Monitoring Software
Employee attendance monitoring software provides an effective and accurate way for employers to gain insight into day-to-day computer use, computer idle/active time, payroll management and, maximize employee productivity.
- Attendance monitoring software generates specific detailed reports, that display time employees spend performing tasks on computers and when they are idle during the working hours.
- Attendance monitoring software lets employers compare the actual hours worked to the scheduled hours of an employee to see if there is a need to implement time policies.
- It is an automated solution, it does not rely on human input so managers do not have to gather time-consuming employee attendance reports.
- It can be a good replacement or complement to the existing card slide system, as it may help to reduce the time employees spend standing in line to swipe cards.
- It also helps employees clock in and clock out automatically.
- Employee attendance monitoring software give accurate real-time reports and this can decrease overtime claims.
- System errors may occur from time to time that may prevent employees from clocking in but with a backup plan, this issue can be resolved.
WorkTime employee attendance monitoring software provides an effective and accurate way for employers to gain insight into day-to-day computer use, computer idle/active time overall, maximize employee productivity
2. Slide Cards/Employee ID Systems
Slide Cards/Employee ID Systems are one of the most common methods used to monitor employees’ attendance. Such systems control employees’ clocking in and clocking out. Usually, employees have to scan or slide a card through a special reader to enter/exit the building. Other employee ID systems use a fingerprint sensor.
- Slide card/ employee ID systems are designed to record the time employees coming in and leave.
- This method is automated, it keeps detailed logs and does not require employees to manually fill in their details on paper sheets.
- Information from these systems is easy to analyze.
- Extra costs, as such systems are quite expensive due to the added security.
- It requires special professional installation.
- Managers/Supervisors cannot dedicate their entire working days to watching employees coming and leaving.
- It does not record employees’ idle and active times. Employees with the best attendance may not be the highest performers at the same time.
Slide Cards/Employee ID Systems control employees’ clocking in and clocking out. Usually, employees have to scan or slide a card through a special reader to enter/exit the building
3. Supervisors & Managers
Supervisors and managers help to keep employees’ attendance under control. They can monitor arrival and departure time of employees, as well as activities carried out during scheduled work hours.
- Managers and supervisors can help to keep the employee attendance in check.
- Managers and supervisors can see who worked on what in real-time, who worked overtime, who took days off and measure overall employee productivity.
- Hiring additional personnel (managers or supervisors) to monitor attendance may be extra expenses.
- If not done properly, keeping a close eye on time can be misinterpreted and could create tension at work.
Supervisors and managers help to keep employees’ attendance under control. They can see what time employees clocked in and out, as well as activities carried out during scheduled work hours
4. Video Surveillance
Monitoring employees’ attendance with the help of video surveillance is another popular method. It shows when an employee gets to work as well as when the employee leaves. It can also be used for security reasons. Furthermore, depending on country legislation. Some laws require employers to inform employees about the cameras, location, and purpose of the recording.
- Video surveillance keeps record of old and recent information.
- Real-time video footage can be a good way to confirm if an employee was at their workstation in cases of overtime
- If employees are well informed about the cameras they’ll focus on clocking in on time to avoid penalties.
- This method can be time-consuming, as it requires a lot of time to analyze all the recorded information.
- Video evidence may not always accurate especially if there were alterations.
- This method may be too intrusive if it is not performed under the privacy laws.
Monitoring employees’ attendance with the help of video surveillance is another popular method that shows when an employee gets to work as well as when the employee leaves
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Analytical Writer, WorkTime
www.worktime.com – Employee Monitoring Experts Since 1998