How To Announce Employee Monitoring – Announcement Samples
Less Formal Announcements
Sample #1: Small Company, In-Office Employees
“Dear coworkers! Starting from next week we would like to implement computer monitoring software. The software is necessary for performance monitoring in order to make our business work better. The software will be installed on all company’s computers, equally for all the employees. The software records minimum of information, just enough for measuring performance level; it does not record any private information and the management has all the explanatory materials, so each of you could get familiar with any necessary information about the software. To begin monitoring we will need you to sign the consent form. Without the consent form signed no employee is allowed to use any company’s computers. Should you have any questions, please do not hesitate to ask! And thank you for your understanding and cooperation!
The Management.”
Formal Announcements
Sample #2: Small to Large Company, In-office and Remote Employees
“To attention of all the employees.
This is to announce a forthcoming employee computer monitoring.
Such decision was made by the top management in order to improve employees’ performance level and to make the working process easier and more comfortable for both, management and employees.
Employee performance monitoring software will be installed on all the company’s computers, including in-office computers as well as all company’s laptops, and Citrix servers.
The monitoring system will monitor only performance level of company’s employees by means of:
o Attendance monitoring,
o Log in/out monitoring,
o User login name monitoring,
o Computer name,
o Active/idle time monitoring,
o Website URL monitoring,
o Social network URL monitoring (name and path only),
o Without monitoring any personal or sensitive information.
Performance monitoring is a mandatory requirement for all the company’s employees. Complete information about the process of monitoring and all the rules of monitoring software could be found in Workplace Monitoring Policies and Workplace Computer Monitoring – Employee Handbook, which will be provided by the managers. All the operations necessary for implementing the monitoring in the workplace will be accomplished over the weekend and the process of monitoring will be started from the next week.
Please do not hesitate to contact your managers for any further questions.
Thank you.
The Management.”
Sample #3: Small To Large Company, Remote Employees.
“For the attention of all remotely working employees.
Starting from the next week, new work policies take place.
The company management made a decision to involve computer monitoring in the working process for all the remotely working employees. Computer monitoring software will be installed on all the company’s laptops and Citrix servers in order to measure employees’ performance. Such measures are needed with the purpose of helping employees to keep their productivity level up. The monitoring software will monitor performance level only, without involving any personal or sensitive information. Employee’s personal consent is required. Performance monitoring is a mandatory requirement for all the employees of the company who work remotely. Complete information about monitoring process and all the rules of monitoring software could be found in Workplace Monitoring Policies and Workplace Computer Monitoring – Employee Handbook, which will be sent to everyone by email. Please, do not hesitate to ask if you have any further questions.
Sincerely,
Company Management.”
Sample #4: Small to Large Company, Quality Assurance Monitoring.
The management would like to announce an implementing of quality assurance monitoring software to all the members of the company who are involved in customer support. Starting from the next month quality monitoring software will be installed on randomly chosen computers with purpose of quality assurance. The monitoring system will track employees’ performance only without monitoring any personal or sensitive data. Employees will be requested to sign the consent form. Additional information about monitoring process and all the monitoring policies will be provided to everyone via email in Workplace Monitoring Policies and Workplace Computer Monitoring – Employee Handbook.
Please do not hesitate to contact your managers for any further questions.
Thank you for your cooperation,
Company Management.”
Sample #4: Small to Large Company, Attendance Monitoring.
“To all the employees. This is to announce the forthcoming employee monitoring.
Starting from the next Monday, an Employee Performance Monitoring Software will be installed on each company’s computer with purpose of collecting employees’ attendance information. All the necessary explanatory materials and computer monitoring policies will be provided by the managers, so every employee will be able to get familiar with the rules and functions of the forthcoming monitoring. The consent of each employee is required for monitoring. Employees have the right to refuse signing the consent. Computer monitoring is a mandatory requirement for all the employees in the company who use any company’s electronic devices. Should you have any further questions please do not hesitate to contact your managers.
Sincerely,
Company Management.”
Read more about Legal Aspects of Using Employee Monitoring Software
By Employee Monitoring Software WorkTime – www.worktime.com
