WorkTime and HIPAA Compliance
Healthcare industries obtain large volumes of highly sensitive patient information along with treating patients. According to “HIPAA JOURNAL”, the number of reported health care-related breaches is increasing. Statistics on healthcare data breach showed that 2018 had the highest number of data breaches.
WorkTime for HIPAA Compliance
In order to ensure confidentiality of patient health data, healthcare providers and business associates involved with any healthcare information MUST comply with HIPAA privacy and security rules. WorkTime performance monitoring tools allow healthcare organizations to maintain compliance with HIPAA without the use of invasive employee monitoring features that violate patients’ privacy.
DEFINING THE SCOPE OF HIPAA COMPLIANCE
The Health Insurance Portability and Accountability Act is enforced by the office of civil rights, a division of health and human services. HIPAA’s privacy and security rules require healthcare organizations to adopt appropriate processes and procedures to ensure the highest level of confidentiality of Protected Health Information(PHI).
PHI may include anything inpatient health records such as medical history, lab records to name a few. It also contains other patient information such as name, social security number, birth date, email addresses, and other information that can be used to create identity theft.
Penalties can be up to “$50,000 per penalty, per violation and increase up to $1.5 million” per identity penalty.
WHO IS COVERED BY HIPAA
The HIPAA law recognizes Covered Entities(anyone administering treatment, payment, and operations in healthcare) and Business Associates(anyone who has access to patient information and provides support in treatment, payment, or operations).
Covered entities under HIPAA regulations include medical, medical affiliates, legal, insurance, human resources, risk assessment and with the enactment of “HIPAA’s omnibus rule” in September 2013, covered entities were expanded to include business associates which include auditors, consultants, IT companies and others that have any involvement with the use of health information.
THE HIPAA PRIVACY AND SECURITY RULES
The HIPAA security rule requires covered entities to implement administrative, physical and technical safeguards to ensure that medical information is stored, transmitted and received in a safe and secure manner.
ADMINISTRATIVE SAFEGUARDS – HIPAA requires practices to create and maintain detailed policies and procedures for employees to learn, follow and to help maintain the security of PHI.
PHYSICAL SAFEGUARDS – Must be implemented to protect location and devices within practices. Facilities access must be created and monitored.
TECHNICAL SAFEGUARDS– HIPAA requires practices to implement the right software and equipment to protect PHI. Practices should incorporate encryption and decryption in backing up, restoring and transmitting electronic patient information.
WorkTime helps organizations comply with ongoing privacy and security requirements of HIPAA through user activity/performance monitoring.
WORKTIME DOES NOT ACCESS TO PHI!
Due to the fact that WorkTime is purely a performance employee monitoring software that does not support any spying functionality that could infringe privacy, WorkTime neither access nor collects any patient PHI. WorkTime supports clients in the healthcare industry who prefer software void of screenshots, keystrokes, and content monitoring so they don’t capture sensitive patient information and remain HIPAA compliant in the process. WorkTime components and all data collected by WorkTime Corporate remain on clients’ computers/servers.
How WorkTime Helps Healthcare Organisations
WorkTime has helped healthcare organizations to put their minds at ease on how their computers are used and how data is stored.
1. All activities that may prevent employees from carrying out their direct duties can be monitored with WorkTime. This case study shows that WorkTime employee performance monitoring software is not only reliable but also very convenient when it comes to boosting employee performance.
2. WorkTime helps healthcare organizations save money by using real-time performance monitoring reports to give administrators a clear picture of how employees actually spend their working hours.
3. WorkTime has been field-proven for over 20 years not only to offer multilevel data protection features that ensure data security but also to successfully process large volumes of information with minimal use of system resources.
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Analytical Writer, WorkTime.
www.worktime.com – Employee Monitoring Experts Since 1998