Computer activity tracker for employees

More about user activity monitoring

Legal and ethical considerations of computer usage monitoring

Our computer monitoring experts outlined the key legal aspects of employee computer monitoring in different countries, including the US, UK, European Union, and Australia. Check our blog for more information. Through user activity monitoring (UAM) and maintaining records, organizations can demonstrate their commitment to safeguarding sensitive data and adhering to industry-specific regulations. For instance, in the healthcare sector, the Health Insurance Portability and Accountability Act (HIPAA) requires safeguards for patient data. User activity monitoring aids healthcare providers in tracking access to electronic health records, ensuring only authorized personnel have access to this information.

How far can you go with employee activity monitoring?

Even if it is legal in many countries to monitor employee computer activity without notification, companies benefit from maintaining a balance between employee computer monitoring and respecting employee privacy. When computer monitoring is conducted transparently and in a non-intrusive manner, it maintains a positive and loyal work environment. Follow these guidelines: Employees should be informed about computer monitoring policies that conform to legal and ethical standards; Employers utilize the data acquired through computer monitoring tools for legitimate purposes, such as enhancing productivity, security, and compliance; User activity monitoring (UAM) data should not be exploited for unjust or unethical purposes, such as harassment or discrimination. Many industries have strict regulatory requirements for data privacy and security. Employee monitoring software and computer use monitoring assist organizations in ensuring compliance with these regulations.

Pros of computer monitoring

1. Cost savings.

User activity monitoring can be applied for cost savings in multiple ways. WorkTime identifies underutilized software licenses, helping organizations cut unnecessary expenses. Similarly, monitoring internet usage can assist organizations in optimizing their bandwidth, leading to cost reductions associated with excessive data consumption. User activity monitoring software can also help identify underperforming employees, guiding organizations in making informed decisions about personnel. This may result in the elimination of redundant roles or the more efficient allocation of resources.

2. Security guarantee.

User activity monitoring plays a pivotal role in upholding the security of an organization's digital assets. By tracking user activity, organizations can detect and respond swiftly to potential security threats. This encompasses identifying suspicious login attempts, unauthorized access, and potential data breaches. Moreover, WorkTime's non-invasive monitoring contributes to the prevention of data leaks and insider threats without capturing sensitive content. By monitoring file transfers and email communications, organizations can proactively identify any unauthorized sharing of sensitive information and take immediate steps to mitigate risks.

3. Effective time management.

Employee monitoring software and user activity monitoring are allies in fostering proficient time management. By offering detailed insights into employees' work habits, activity-tracking software tools enable them to refine their time use. This leads to reduced procrastination and more consistent adherence to deadlines. For instance, when an employee recognizes that a significant portion of their workday is spent on non-work-related websites or applications, they can make a conscious effort to minimize distractions and allocate more time to core responsibilities. WorkTime's distraction score quantifies how much time is spent on non-work browsing.

4. Employee training and development.

User activity monitoring software serves as an invaluable tool for employee training and development. By identifying areas where employees may encounter challenges or require additional support, organizations can tailor training programs to address specific needs. This personalized approach to professional development leads to a more skilled and capable workforce. User activity monitoring is instrumental in identifying which software tools or applications employees struggle with the most. This information guides organizations in providing additional training or resources to help employees become more proficient in their roles. WorkTime's 80+ reports pinpoint which tools employees underuse, directing training where it matters.

How can you benefit from WorkTime computer monitoring?

Monitor computer activity of your team in real-time with WorkTime advanced user web activity monitoring software (UAM software) tools. Gain instant visibility into active applications, websites, and tasks, ensuring efficient resource allocation. Make informed decisions with computer monitoring, prevent distractions, and foster a focused work environment with real-time activity monitoring insights. Elevate productivity levels with WorkTime activity tracking software. Gain a deeper understanding of individual and team performance through web usage reporting and monitoring tasks, projects, and app usage. Identify strengths, address challenges, and fine-tune strategies for better outcomes with effective computer monitoring. Enhance employee performance through WorkTime performance optimization UAM solutions. Pinpoint areas for growth by analyzing user activity reports to identify strengths and address weaknesses. With personalized real-time activity monitoring, workflow goal tracking, and performance benchmarks, you can create tailored strategies for skill development and professional growth. A UK bank with 170 employees saw a 46% increase in active time within three days of deploying WorkTime computer activity tracking.

Why WorkTime is the best computer monitoring software

Non-invasive computer monitoring

WorkTime adheres to a green monitoring approach to employee computer monitoring. No screenshots or sensitive information recording is required to track productivity effectively. WorkTime offers an alternative to invasive monitoring tools like screenshots or keystrokes. Instead, the web usage monitoring software analyzes productivity in numbers and provides useful statistics. This way, the employee’s privacy is 100% protected.

Instant productivity increase

Can you imagine an instant productivity increase from 40% to 95%? Surprisingly, right? But it is real with WorkTime! It is a result of WorkTime implementation in our Client’s telecommunication company. Read more about this remarkable case here.

80+ detailed reports

Monitor computer activity and get comprehensive reports on:

Total active/idle time on each computer;
Logins/Logouts and other system events;
Apps/docs usage;
Websites/URLs usage;
Overtime/overtime fraud detection;
Online meetings;
Screen analysis.

WorkTime provides computer monitoring for macOS and Windows, making the reports compatible with both systems.

Real-time activity monitoring

The “What’s going on?” report monitors what apps and websites are currently on the screen and shows:

Current employee’s status;
Duration since the employee was last active;
Productivity, active time, and attendance goals;
Active time per hour;
Active timeline;
Arrival time;
Employee's current IP address.

Remote vs. in-office laptop monitoring

WorkTime detects employee location based on IP address and compares productivity across all locations (remote, in-office, from home). So you can easily analyze monitoring internet activity, attendance, productivity, and active time reports no matter where your employee is located.

FAQ

What is user activity monitoring?

Computer activity tracking refers to the systematic observation and recording of activities on computers or computer networks. WorkTime monitors application usage, internet browsing, and other digital behaviors without capturing screenshots or keystroke content.

How to monitor computer activity?

Computer monitoring software like WorkTime captures computer-related actions, including software usage, internet activity, document access, and additional activities. This software can also track usage across various systems, like Windows and Mac computers, Citrix and Terminal servers, laptops, and desktops.

How to monitor computer usage?

Employee computer monitoring software generates productivity reports for employees. These monitoring reports offer an accurate depiction of employees' computer usage patterns. WorkTime calculates employee productivity levels using various metrics it records, including active time, idle time, and application usage.

Can employers monitor computer usage?

Yes, computer employee monitoring software is developed to oversee employees, whether they are working in the office, from home, or in remote locations. User activity monitoring (UAM) software like WorkTime remains effective in tracking employees' computer activities regardless of whether they are utilizing a company desktop computer, a laptop, or engaging in a remote desktop session.

How to track computer activity?

Computer monitoring software automatically tracks software applications and websites accessed on a company's computers. WorkTime categorizes these activities into productive or unproductive segments and generates 80+ scheduled reports.

How can I see what my employees are doing on their computers?

Install computer activity tracking software like WorkTime on company-managed devices. WorkTime monitors active and idle time, application usage, and login/logout events for every employee. Reports generate automatically and can be scheduled for daily or weekly delivery. No screenshots or keystroke content is captured, keeping monitoring non-invasive and compliant with HIPAA, GDPR, and GLBA requirements.

How do I check my computer activity history?

Windows users can check basic activity history through Settings > Privacy & security > Activity history, which shows a timeline of app usage. For detailed tracking across an organization, WorkTime provides 80+ reports covering active time, idle time, app usage, and login events per employee, per day. WorkTime works on Windows, macOS, and Terminal/Citrix servers.

Is employee computer activity tracking legal?

In the United States, federal law (ECPA) allows employers to monitor company-owned computers for legitimate business purposes. Several states require written notification, including New York, Connecticut, Delaware, and Colorado. WorkTime's non-invasive approach avoids the most common legal risks by not capturing screenshots, keystroke content, or personal communications. HIPAA-safe, GDPR-safe, and GLBA-safe modes are available for regulated industries.

Try WorkTime now!

Computer monitoring with WorkTime

Track computer activity across your workforce

Monitor user activities on company's computers

Non-invasive computer monitoring

WorkTime is non-invasive, socially responsible user activities monitoring. It supports workplace health.

HIPAA compatible

GDPR compatible

Monitor computer active and idle time

WorkTime monitors active and idle time per employee, per day.

Track user activities, such as computer login, logout times & other events

Track user activities, such as computer login, logout times & other events

Each login, logout, and system event is recorded with timestamps, showing session duration and after-hours access.

Monitor applications and documents usage

Monitor more user activities

More user activity monitoring features (UAM)

Websites/URLs usage monitoring

Before/after hours computer monitoring

What’s going on?

Screen analysis

Online meetings monitoring (time)

Remote or in-office monitoring

Success story

Instant increase in active time!

Keep computer activity productive and work-related

More about user activity monitoring

Legal and ethical considerations of computer usage monitoring

How far can you go with employee activity monitoring?

Pros of computer monitoring

1. Cost savings.

2. Security guarantee.

3. Effective time management.

4. Employee training and development.

How can you benefit from WorkTime computer monitoring?

Why WorkTime is the best computer monitoring software

Non-invasive computer monitoring

Instant productivity increase

80+ detailed reports

Real-time activity monitoring

Remote vs. in-office laptop monitoring

FAQ

What is user activity monitoring?

How to monitor computer activity?

How to monitor computer usage?

Can employers monitor computer usage?

How to track computer activity?

How can I see what my employees are doing on their computers?

How do I check my computer activity history?

Is employee computer activity tracking legal?